The product team is diligently working on delivering significant improvements that we are confident you will love. We are excited to introduce the first of these enhancements with Cvent Passkey.

Say Hello to Rooming List Assistant

But what exactly is it?

Say hello to a groundbreaking feature within Room List Manager that revolutionizes the way you handle rooming lists. With this new addition, we are taking automation and intelligent mapping to the next level. Rooming List Assistant is designed to streamline the process of uploading rooming lists. This enhancement is extremely helpful for any event organizer responsible for managing various lists such as staff, VIPs, board members, speakers, and more. By eliminating the need for manual mapping of reservations, Rooming List Assistant will save you a significant amount of time.

When uploading your rooming lists, Rooming List Assistant automatically maps all the important fields, ensuring a seamless process. Additionally, rooming lists dropped off by event planners (e.g. via the Planner Portal) can also benefit from the same automated mapping.

Why should professional planners/organizers use Rooming List Assistant?

You should use Rooming List Assistant because it eliminates room mapping inconsistencies and enhances the user experience with Cvent Passkey. It also increases efficiency by intelligently processing rooming lists in Excel and CSV formats, eliminating the need for manual input.

What are the key benefits?

• Rooming List Assistant has been trained on over 800,000 historical rooming lists

• Utilizes smart logic to identify specific data headers

• Saves time by automatically and precisely mapping rooming lists that you or your event planners have uploaded

What problems does this solve?

• Time-consuming, manual rooming list mapping; the rooming list has to be in Excel format and, after uploading, the planner normally has to go through every column of data and manually map the correct fields.

• Overcomes inconsistent naming of data in rooming lists to provide the most likely mapping

• Reduces back and forth between the event organizer and the planner

What's next?

• In the near future, we'll be adding support for uploading and processing PDF rooming list formats!

Moving over to Cvent Event Diagramming... Introducing...

'Seating and Diagramming' Feature Tile

This release will add a 'Seating and Diagramming' tile so you can easily begin utilizing Cvent Event Diagramming from the Cvent platform immediately. Once added, the Seating and Diagramming landing page will redirect you to home.socialtables.com. New users can create an account, or existing users can proceed with seating/diagramming their event.

Feature Overview

Now, you will be able to add a "Seating and Diagramming" add-on:

The "Seating and Diagramming" link will take you to a landing page. "Create Diagram" redirects you to home.socialtables.com where you can proceed with diagramming or seating.

If you don't have an existing Cvent Event Diagramming account, you can register for a free trial at the login page, or sign up for an e-commerce plan with a credit card to be billed monthly.

Last but not least... ending with Cvent Travel.

Enhanced Bid Disposition for Transparent and Flexible Travel Program Decisions

Introducing Enhanced Bid Disposition, the latest update to our application that brings a comprehensive redesign to the bid disposition process. This exciting enhancement aims to improve transparency, flexibility, and user experience during the RFP process.

Target Audience:

• This update is specifically designed to enhance the experience and efficiency for Travel Managers, including TMCs and Corporations.

Important Highlights:

• AWR Rates Display: With this update, all room types will now display an average weighted rate based on the rate type, ensuring comprehensive visibility and better decision-making.

• Extended Stay Rate Details: In the new user experience (UX), you will have the ability to accept individual extended stay rates and room availability, providing greater flexibility in managing your travel program.

  Benefits:

1. Enhanced Transparency

   • The redesigned application provides complete visibility by allowing you to view all negotiated rates and room types during the bid disposition process.

   • You now have the flexibility to selectively accept extended stay rates based on room type and rate availability, replacing the previous system where rates were not displayed and all extended stay rates had to be uniformly accepted or rejected.

2. Consistent User Experience

   • The user interface for extended stay rate selection is now aligned with the daily stay selection process, ensuring a smoother and more intuitive experience for users managing both extended and daily stay rates.

3. Improved Decision-Making

   • Corporations can now make more informed decisions regarding which rates and hotels to include or exclude in their travel programs. The ability to choose specific rates and room types enhances the negotiation process and aligns it with corporate travel needs.

1. Account Accept - Daily Stay

2. Account Accept - Extended Stay

3. Account Decline

Visit our Community with questions!

Questions about anything we’ve rolled out in this window? As always, you can get product questions answered in the Cvent Community via the Open Forum. Also, attend our quarterly Product Update Live Q&A webinar where our product team is on the call to answer questions live!