Exchange Solutions News for 17 January 2024

Updates in the Cvent Supplier Network's New Experience

Happy new year! The product team has a lot of improvements to kickstart the new year that we know you’re going to love...

Introducing Additional Recipients in RFP Settings

We're thrilled to introduce a powerful enhancement to our RFP feature - a functionality that will empower you to include three additional recipients, ensuring you receive notifications for every response shared by the supplier.

Key Benefits:

1. Expanded Communication: Seamlessly involve key stakeholders by including three additional recipients to receive response notifications, promoting collaboration and informed decision-making.

2. Timely Awareness: Ensure prompt awareness of supplier responses by extending notifications beyond the primary point of contact, enabling a swift and coordinated response strategy.

3. Inclusive Planning: Foster a more comprehensive planning environment by involving specific individuals or teams who require real-time information on supplier responses.

Introducing Custom Branding

We're thrilled to announce a premium feature that brings a touch of personalization to your planning experience - the "Account Custom Branding" feature, designed to elevate your platform's aesthetics and align it seamlessly with your brand identity.

Overview:

Custom Account Branding, a premium offering, will empower you to infuse your unique brand identity into the platform. This feature allows for personalized branding elements, including your logo prominently displayed in the Favicon, Header, Footer, and Reports throughout the platform.

Key Highlights:

1. Branded Experience: Transform the platform into a reflection of your brand by incorporating your logo across key areas, enhancing recognition and consistency.

2. Professional Touch: Impress clients and stakeholders with a professional and cohesive visual experience that resonates with your brand's identity.

3. Enhanced Reporting: Elevate your reports with branded elements, ensuring a professional and polished presentation of your data and insights.

Other Benefits:

1. Distinctive Identity: Establish a distinct visual identity within the platform, fostering a sense of ownership and credibility.

2. Consistent Branding: Ensure a consistent brand presence across all platform interactions, reinforcing brand recognition and trust.

3. Professional Impressions: Project professionalism and attention to detail by presenting reports and platform elements with your branded touch.

And more from the Cvent Supplier Network's New Experience...

Introducing RFP Budget

We are excited to announce the launch of the New CSN RFP Budget MVP! This new feature enables you to manage your RFP budgets directly within the application, providing a more streamlined and integrated experience.

What is Budget:

An RFP budget is a spending plan that estimates the costs associated with a particular venue included in your RFP.

RFP Budget MVP:

The launch of RFP Budget MVP will empower you to add individual budget items, providing a foundation for tracking expenses and building a comprehensive budget.

Key Features:

• Access budget directly from RFP side navigation: Easily access and manage your RFP budget within the familiar New CSN interface.

• View and edit existing budget items: All existing budget items from the old experience are accessible and editable in the new experience.

• Add new budget items: Create new budget items directly within the new experience.

  

  Benefits:

  • Streamlined management: Easily add, edit, and delete budget items.

  • Access to filters and different views to manage and access budget items.

Introducing Bulk Bar on Venue Listing Screen

We are excited to announce significant improvements to the Venues screen bulk action bar that will addresses key issues regarding button organization, clarity, and accessibility for different languages and mobile devices.

Key Enhancements:

• Reduced clutter: The bulk bar now displays only the five most frequently used CTAs for active RFPs, minimizing visual clutter and simplifying action selection.

• Improved mobile view: Icons replace buttons in the mobile app for a cleaner and more intuitive interface. Only the two most relevant icons are displayed, with remaining options accessible in the ellipsis menu.

• Disabled actions moved: Disabled buttons are now grouped at the end of the action bar, preventing confusion and promoting focus on available options.

• Ellipsis menu improvements: The ellipsis menu now displays both names and icons for enhanced clarity, especially in languages that require longer translations.

Benefits:

• Increased efficiency: Quickly identify and execute essential actions based on your RFP status and selected venues.

• Improved user experience: Navigate the bulk bar with ease thanks to clearer organization, reduced clutter, and mobile-optimized icons.

• Enhanced clarity: Understand button functions instantly with intuitive labels and organized layouts.

We are confident these enhancements will significantly improve your workflow and make venue management in new CSN experience even more efficient and user-friendly.

BUT WAIT! That's not all for the Cvent Supplier Network's new experience. We're excited to announce that there were two other releases that went live on Dec 20th, 2023...

Full Map & Points of Interest

Introducing the Full Map & Points of Interest feature, which will allow you to view all venue locations on a comprehensive map and add Points of Interest around each venue location.

This feature aids in visualizing not only the event venues but also the surrounding areas, ensuring a more informed decision-making process. The benefits include improved location insight, enhanced attendee experience, and streamlined planning.

DocuSign Integration

We are excited announce that the Cvent Supplier Network has integrated DocuSign. This integration comes packed with features for all contract-related tasks, efficient contract initiation, contract tracking, document storage, and marking RFPs as contracted. This integration will increase efficiency, improve accuracy, and enhance convenience. So, if you're looking for a more streamlined contract process, be sure to take advantage of this integration on the Cvent Supplier Network.

Note: This integration must be enabled in your account.

Now switching gears to close out with Vendor Marketplace...

Introducing Vendor Showcase

The Vendor Marketplace has released a new feature called Vendor Showcase, which will allow you to submit your event details and connect with qualified vendors using a matching algorithm. The algorithm uses your Venue RFP details, making it easy to add events to RFP Showcase with just a click of a button. This new feature is the easiest and fastest way to connect with qualified vendors for events.

Workflow highlights:

• A "Share with Vendors" checkbox to opt in for Vendor Showcase for a particular Venue RFP

  

• The "Showcase Leads" table for Vendors to easily access all the leads received through the Vendor Showcase.

• Vendors can preview unclaimed showcase leads before deciding with a partial view.

• On the project management screen, you can view all vendors who claimed the lead via the Vendor Showcase feature.

Visit our Community with questions

Questions about anything we’ve rolled out in this window? As always, you can get product questions answered in the Cvent Community via the Open Forum. Also, attend our next Quarterly Product Update Live Q&A webinar - scheduled for noon ET on February 13, 2024, to ask questions of our product team!