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- Cvent Product News Team
Plan & Promote News for 18 September 2024
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Ready to go back to school? With these exciting new releases, you're guaranteed to get an A+ for all your events.
Top News: Build Your Own Reports, Question Library, and more
The product team has 3 big improvements they're working to deliver in this window that we know you’re going to love:
Build Your Own Reports - We're excited to announce the release of Build Your Own Reports! This feature enables you to create reports from a blank template. Instead of browsing the report list for the right template that fits your needs, now you can simply choose a report type, select fields and run the report.
What do you need to know?
5 Step Report Builder: This will let users select a report type -> choose fields -> reorder the fields -> apply necessary filters -> Run/Save/Export report. It can be accessed using the “Create Report" button on the report list page.
Events and Invitees & Registrants: The builder is currently only available for individual events and users can report on invitee data. More report types will be available in the coming months.
Field Limits: You can now select more than 150 fields in your reports. However, if you select more than 150 fields, the report cannot be viewed in the browser; they must be exported to be viewed.
Report Functionality: Reports created through the new builder will have all functionalities as regular saved reports - Publishing, Scheduling, Queueing, Tagging etc.
Question Library - We are excited to announce the release of Question Library feature in Registration. This feature will allow you to both, reuse questions that you have saved in your Question Library and save questions to the library, that can be leveraged in future events. This will help you re-use the same questions, across your events reducing friction and improving consistency.
Save a question to the Question Library: When saving a question, you can either select an existing folder or create a new folder in the Admin Question Library.
Use questions from the Question Library: By using the “Add Existing Questions” widget, you can fetch questions from the Question Library. You can preview, select, and drop the required questions into registration using this widget.
Use questions from the Event's Registration Paths: The existing functionality for the "Add Existing Question" widget still remains and can be accessed by switching the "Source" drop down from "Question Library" to "Registration Path". This allows you to interact with the questions that are present in your event across registration paths.
Things to Know:
Once a question is dropped in an event, any changes made to that question in Admin will not be reflected in the event question. it will become an independent entity from its parent entity present in Admin.
You will not be able to save sub questions with the parent question. However, you can still save the sub question as an independent question to the library.
These questions will still follow all registration related rules and validations.
Account User Email Address Verification - This release introduces an account user email address verification process to enhance account security and mitigate phishing risks.
Email Verification Workflow:
When you create a new user, a verification email is sent to the user's email address
When you update the email address for an existing user, a verification email is sent to the new email address and another email is sent to the existing email address.
Users must click on a verification link within the email to confirm.
Until verified, users are marked as unverified and restricted from logging in.
Users who fail to verify before a link expires will be able to resend the verification email on the login page
Administrator-Initiated Verification: Admins can manually trigger verification emails for users.
Verified User Status: Once verification is complete, the user is marked as verified and can access the account.
Password Confirmation Popup: When updating profile information, users are prompted to enter their password as a security measure to prevent unauthorized changes.
3 additional improvements to make your job easier
If you thought the above items are exciting, wait until you see what else the team plans to release in the next launch window:
Testing Event Website and Registration Process: Repeat Test Scenarios - Test mode will now save your last run test scenario. Each time you launch a new test, we'll save its configuration settings. The next time you land on the test setup page, the saved settings will pre-populate and be ready to launch. Tests will be saved for up to 24 hours. After that, the settings will expire, and the setup page will go back to displaying default settings.
Don't want to run the same test again? No worries - you can easily make changes or reset back to the default configuration before starting your next test.
Did your event setup change in between testing? No worries - if the saved test is no longer compatible with your event setup, we make sure to call out what changed.
Additional Gender Choices in Hotel Request Widget - Cvent accounts that are set up to allow more than Male and Female genders will also now have these options available to registrants submitting hotel requests. This ensures that the events are more inclusive and helps meet the standards of different geographies and organizations.
The new options that will now be available, along with Male and Female, are:
Non-binary
Rather not say
The new gender choices will be applicable across the following as well:
Hotel Request Import
Manage Hotel Requests
Reporting
Data Tags
REST API - Get Endpoints
Invitees selecting "Rather not say" as their gender for the hotel request would only be able to add themselves to list of available roommates and can't select a roommate from the list. For the other gender choices, the list of available roommates will continue to be based on the gender selected for the corresponding hotel request.
The gender value for the hotel request will now be copied from the invitee's contact information. So, if a contact has their gender specified, the gender for their hotel request will be populated with the same value as well. The invitee or planner can override the default selection.
Map Your Show Integration - Map Your Show is a leading tradeshow technology partner for events and conferences. It empowers customers by creating floor plans, managing exhibit space sales, and enhancing exhibitor engagement, all while facilitating connections between exhibitors and attendees during events.
With this integration, Cvent customers using Map Your Show to manage exhibitor booths can now have seamless synchronization of exhibitor management data from Map Your Show to Cvent Exhibitor Management, resulting in a more efficient and streamlined experience.
Key Features of the Integration:
Link a Map Your Show event to a Cvent event
Connect Map Your Show Exhibitor Contacts to Cvent Exhibitor Admins
Automatically create a Cvent Exhibitor Admin from a Map Your Show contact if one does not already exist in Cvent
Update an existing Cvent Exhibitor Admin with information from a Map Your Show contact
Assign Registration Packages to Cvent Exhibitors based on Map Your Show booth assignments
Sync Exhibitor Logos from Map Your Show to Cvent as Exhibitor Logos
Visit our Community with questions
Do you have questions about anything we’ve rolled out this window? As always, get questions answered in the Community via the Open Forum. Also, attend our quarterly Product News webinar—the next one is planned for November 20—where the product team is on the call to share updates and answer questions!