Spotlight: Cvent Essentials for Meeting Requesters in Access Portal

In this highlight, we're showcasing how Cvent Essentials in Access Portal enables Meeting Requesters and Other users within the organization to run repeatable events - safely, easily, and on-brand.

Introduction

Managing a high volume of simple, repeatable in-person events can be a challenge for any organization. Central planning teams are often stretched thin, and non-professional planners (your "extended users") frequently lack the necessary tools or permissions to execute events that meet your company's standards. The result? Missed opportunities, inconsistent branding, and a significant administrative burden. 

Cvent Essentials in the Access Portal Premium offers meeting requesters a straightforward, guided approach to create and manage smaller, repeatable events—all while adhering to company guidelines. Requesters can submit a meeting request directly through the Access Portal, and once approved, they can manage their event from start to finish using Cvent Essentials. 

Why Users Love it? 

It enables Meeting Requesters to: 

• Build branded event websites and collect registrations. 

• Check in attendees onsite and engage them through live polling and surveys. 

• Capture post-event feedback through configurable surveys. 

• Keep every page compliant with admin-approved templates and theme controls.  

It enables Central Planning and Admin Teams to: 

• Set guardrails and templates that enforce brand and policy compliance. 

• Define which events qualify for self-service using a Simple Meetings Policy (SMP). 

• View attendee data and reporting across all events — both Essentials and Access Portal alike. 

• Reduce bottlenecks by allowing extended users to manage low-risk events independently. 

• Scale event volume, free up bandwidth for strategic initiatives, and strengthen governance without adding complexity.

Resources

One-pager: Access Portal for Booking Simple Meetings.