Exchange Solutions Releases for December 17, 2025

Cvent Supplier Network

Planner RFP Required Pricing Preferences

Overview

When reviewing hotel proposals on the Cvent Supplier Network, it can be hard to know whether mandatory fees—like resort, facility, or housekeeping fees—are included in the quoted guest room cost. This can make it difficult for you to compare proposals or understand your true event expenses.

To give you clearer and more consistent pricing, Cvent is making resort fee, facility fee, and housekeeping fee fields required on every supplier proposal. You’ll now have full visibility into these fees, every time.

What's new:

1. Clearer Pricing on Every Proposal

These three mandatory fees will be required on all proposals, ensuring you always see the amounts and quantities tied to each charge—no extra steps needed.

2. Transparency for All Accounts

No matter what Cvent package you use, you’ll be able to view all mandatory fees directly in the Estimated Costs section of the proposal.

3. Consistent Experience for Pricing Preferences Users

If your account includes full Pricing Preferences capabilities, these fees will automatically be marked required and locked to ensure accurate price calculations.

4. Even Better Pricing Accuracy Coming Soon

In a future release, Cvent will automatically calculate each fee using the amount, quantity, and any applicable service charge—and include it directly in the total guest room cost. This will give you the clearest, most accurate cost comparison yet.

Vendor Marketplace

Start Vendor Sourcing through Meeting Request

Overview
We’re excited to introduce the new Vendor Marketplace powered by Reposite, designed to elevate the vendor-sourcing experience for our meeting request users. This integration creates a seamless connection between Meeting Requests and Reposite, enabling planners and sourcing teams to begin sourcing directly from any submitted meeting request with ease.

What's new:

• Vendor RFP Creation
  A new “Vendor RFP” option is now available under the Create menu within Meeting Requests, allowing you to launch the sourcing process instantly.

  

• Effortless Navigation
  Move seamlessly into Reposite to create or view RFPs that originate from a meeting request—no extra steps or separate logins required.

• Linked RFPs for Complete Visibility
  A new “Associated Vendor RFPs” table in the Link tab of each Meeting Request provides a clear overview of all related RFPs, along with a convenient “Go to RFP” shortcut for quick access.

  

• Unified Project Structure
  All Reposite projects and their associated RFPs are automatically linked to both the Meeting Request and its related event—giving planners a single, centralized hub for all planning information.

Prerequisites

To take advantage of this new integration, ensure the following:

• Your account and users have access to both Meeting Requests and Reposite

• Reposite SSO is enabled for your organization

Cvent Passkey

New Setting Added to Map Configuration to Hide Distance Between Hotel and Event Location

Overview:

On the attendee booking site, you may want to display the distance between each hotel and your event location to help attendees make informed decisions about their bookings. However, for events with multiple venues—such as film festivals or sporting events—displaying a single distance can be confusing or misleading.

We’re pleased to share that you can now hide the default distance displayed on the attendee booking site. This new configuration option gives you greater flexibility and control, ensuring your event information is clear, accurate, and better suited for multi-location events.

What’s New:

You can now control whether distance information appears on your attendee booking site through a new configuration option located at:
Event → Website → Event Website → Advanced → Maps → Settings

New Checkbox: Hide “Distance from Venue” everywhere it appears

Here’s how it works:

• Default Setting: The box is unchecked, so distances will continue to display as usual.

• When Checked:

  • The distance between your venue and hotels will no longer appear on the attendee booking site.

  • This setting is event-specific, giving you full control on an event-by-event basis.

  • You can preview the change before publishing to ensure it meets your needs.

  • Sorting: The “sort by distance” option will be removed, preventing attendees from viewing or using distance-based sorting.

How It Will Help:

• Improved flexibility: You can decide whether to show or hide distance information based on the needs of your event.

• Cleaner user experience: Especially helpful for events with multiple venues, ensuring attendees aren’t presented with confusing or irrelevant distance details.

Additional Resources

Cvent Community: Do you have any questions about the updates we've rolled out this window? As always, get questions answered in the Community via the Open Forum.

Beta Program Opportunities: Help us make Cvent Products better by being the first to test products before they're widely available. Join Beta Programs.

Q4 Quarterly Product News Webinar: If you missed our Q4 Product News Update webinar, catch up on all things product via the recording. Watch On-Demand Here.