Exchange Solutions Releases for June 18, 2025

Vendor Marketplace powered by Reposite

Enhanced RFP Awarding Management for Users

We're thrilled to introduce a streamlined process for awarding Requests for Proposals (RFPs) within the Vendor Marketplace, powered by Reposite. This enhancement allows you to award an RFP at any stage of its lifecycle—from the project page, the RFP itself, or directly from a quote.

You now have the flexibility to select vendors from those who submitted quotes or from suppliers who received the RFP but did not respond. Additionally, you can search the extensive Reposite database to add new suppliers, ensuring accurate records of who won the business.

Key Highlights of this Update:

1. Accessing the Award Flow: You can now access the award flow from multiple locations:

   • Closing the project flow.

   • The project page that displays all RFPs.

   • The specific RFP page.

   • When a quote is marked as "under consideration."

2. Vendor Selection: You will be prompted to select the vendor(s) you wish to award, with the option to make multiple selections.

3. Adding Vendors: The "Add Vendor" feature enables you to include suppliers not currently listed in the RFP.

4. RFP Closure Options: You can choose whether to close the RFP:

   • Leaving the checkbox unchecked keeps the RFP open for future awards.

   • Closing the RFP automatically declines quotes from suppliers who were not awarded.

5. Supplier Notifications: If you close the RFP, you can notify all suppliers who did not win the business. Notifications appear as comments on their quotes and can be customized for each supplier.

6. Customizable Notification Messages: You can edit the default notification message at the settings level.

7. Award Changes: If you need to change the awarded supplier, you can use the "retract award" option to remove the award and reopen the award process when ready.

Overall Benefit: This enhancement empowers you with complete control over the RFP awarding process, significantly increasing efficiency and flexibility.

Additional Resources

Cvent Community: Do you have questions about anything we’ve rolled out this window? As always, get questions answered in the Community via the Open Forum.

Cvent CONNECT: Virtually or in-person, join the Cvent Product Roadmap session on Tuesday, June 10, beginning at 11:15 AM ET for the latest product news.

Beta Programs: Help us improve Cvent Products by being the first to test before they are widely available. Subscribe to the Roadmap & Beta Programs.

Quarterly Product News Webinar: Q2 Product News Webinar is now available for on-demand viewing. View Recording. Stay tuned for our Q3 Product News Webinar.