Jifflenow: Check-in & No-show Only User Privilege

Many companies hire contractors or temporary employees specifically to perform check-ins during events. These users do not need access to edit or schedule meetings, but they need the ability to check in participants and manage no-shows.

In order to solve for this, a new user privilege in the user profile > instance setting will be introduced, the "Check-in & No-show Only" privilege, to enable temporary users to perform check-ins while restricting their access to administrative and meeting management functions.

Key Highlights:

1. Users with this permission will be able to :

   • View all meetings and sessions.

   • Perform participant check-ins and mark no-shows.

   • Add or remove participants from meetings (only during check-in).

   • Perform check-ins via:

     • Master Calendar

     • Meeting list

     • Preview pane

     • Meeting details

     • Badge scan page

   • Users with this permission, will not be able to do the the following:

     • Cannot request or schedule meetings.

     • Cannot access admin functionalities, such as user list pages or event settings (except where explicitly permitted).

2. Configuration:

   • Event settings will include an option to enable the "Check-in & No-show Only" privilege under user profile - instance level permissions.

   • MMs and above can enable or disable this setting for specific users.

     

3. Badge Scanning Integration:

   • When badge scanning is enabled, check-in users can:

     • Scan badges to check in participants automatically.

     • New users cannot be added to meetings during the scanning process.

   • Auto check-in configurations will remain unaffected.

4. UI Adjustments:

   • Event Home Page:

     • "Request Meeting" option for check-in-only users will be hidden.

   • Meeting and Session Lists:

     • Meetings and sessions will be displayed for visibility but restrict scheduling/editing options.

   • User List:

     • Admins and MMs can filter event users by the "Check-in & No-show Only" in the User Management list.

       

   • Shared Links:

     • Check-in-only users will not have access to shared links.

5. The new capability will be available in:

   • Web

   • Mobile

   • Salesforce (SFDC)

6. This new privilege will not be available for:

   • Jifflenow for Outlook

   • Staff Scheduling