Virtual Attendance for Cvent Essentials

For customers with an account level virtual integration, sign up to get beta access to virtual attendance!

For teams running field events, hybrid meetings, and marketing programs, adding a virtual component has meant patching together meeting links, manually tracking who showed up online, and reconciling data across two disconnected systems. Virtual Attendance for Cvent Essentials changes that — in beta, starting April 20th.

Organizers can add a virtual component to any Essentials event using the platform their organization already relies on — Zoom, Webex, ON24, or Microsoft Teams — while managing all registrations, communications, and attendance data in one place. Attendees receive personalized join links automatically in their confirmation and reminder emails, and attendance data syncs back to Essentials after the event.

Why it matters: Teams can include virtual attendees without managing separate in-person and virtual events.

Key benefits

• Add a virtual option to in-person events with minimal setup

• Manage in-person and virtual attendees from the same event

• See virtual participation alongside onsite attendance

Key Capabilities

• Third-party virtual platform integration: Connect Zoom, Webex, ON24, or Microsoft Teams to any Essentials event using existing account-level integration settings

• Personalized join links: Attendees and team members automatically receive unique joining links via confirmation and reminder emails and calendar invites

• Attendance reporting: Post-event Participants & Registrants reports include a new "Joined Virtually" field; organizers can also view each attendee's personalized URL and password within the Registrant report