RFP Showcase Response Timer

Expected Release: 12 November, 2025

Introducing the RFP Response Timer for the RFP Showcase

We’re launching a new RFP Response Timer or "Shot Clock" in RFP Showcase to help venues act quickly on time-sensitive opportunities, connect with planners faster, and win more business.

What’s Changing?

RFP Showcase will now highlight timing expectations so claimed opportunities don’t sit idle. A clear countdown indicator shows how long you have to submit a proposal, and opportunities without a timely response are returned to the Showcase so other engaged venues can respond.

How it Works

• When you claim an RFP from the RFP Showcase, a visible countdown indicator displays how many business days remain to submit your proposal.

• If a claimed RFP isn’t submitted within the response window, it will be automatically returned to the Showcase, allowing other venues to respond.

• You’ll receive reminder emails on business days as deadlines approach, sent to the relevant team members on your account.

What You'll See in Your Account

• A distinct Showcase tag on RFPs claimed from the RFP Showcase within your Manage RFP tab, including hover details with remaining time and a quick path to create your proposal.

• A countdown indicator in both the Manage RFP list and RFP details to help you prioritize urgent opportunities.

• When you’re ready to respond, streamlined workflows guide you directly to proposal creation, with helpful confirmations ensuring you don’t accidentally navigate away from opportunities you’ve claimed.

Why This Matters

• Faster visibility into deadlines so you can respond while planners are most engaged.

• A fair, responsive marketplace that rewards timely action and creates more opportunities for proactive venues.

• Clear prioritization in your pipeline, reducing missed deadlines and abandoned opportunities.

Best Practices to Make the Most of It

• Act quickly after claiming RFP Showcase leads. Prioritize creating and submitting your proposal within the response window to secure your spot.

• Check your timers. Use the Manage RFP tab to sort by remaining time and focus on urgent opportunities.

• Enable your team. Ensure all relevant team members have access to claimed RFPs so anyone can move proposals forward.

• Watch your inbox. Pay attention to reminder emails as deadlines approach to avoid losing a claimed opportunity.

This enhancement applies to new RFPs added to RFP Showcase after the release date. You don’t need to take any action to enable it; timers and reminders will appear automatically on eligible RFPs.

How do I learn more or get help?

Reach out to your Cvent Account Manager or contact Cvent Support for additional information.